PRIVACY POLICY

This is an important notice regarding your privacy and the way in which TIFA (referred to as “we”, “our” or “us” in this policy) collects and makes use of your personal data. We want to be open and transparent with you, and therefore encourage you to contact us if you have any questions about this policy or the ways in which we use your personal data.

This policy applies to our subscriber, Awards applicants and business contacts generally. We take our privacy responsibilities seriously and are committed to protecting and respecting your privacy.

Privacy Policy

TIFA respects the personal identity and information by promoting the use of fair information practices. This privacy statement covers the site https://www.tokyofotoawards.jp/. TIFA is the sole owner of any information collected on https://www.tokyofotoawards.jp/.

Who processes your data?

Tokyo International Foto Awards with its registered office Farmani Group PO Box 292281 Los Angeles, CA 90029. USA (hereinafter TIFA), is the data controller of the personal data of the users registered through the website that it owns and manages, which is https://www.tokyofotoawards.jp/.

The registration on the website allows the use of the services dedicated to the users who are registered on the website of our by using the same credentials. TIFA wants to be sure that users’ personal data are safe, so it gives instructions on privacy and security to its employees, and it makes sure that these instructions are strictly applied in the company.

Our Policy

Everyone has the right to protect the personal data belonging to them. TIFA respects the right of its users to be informed regarding the collection and other processing operations of their personal data. In processing data that can directly or indirectly identify you personally, we try to respect the principle of strict necessity. For this reason, we have set up the website so that use of your personal information is kept to a minimum and to exclude the processing of your data when the purpose of the specific activity can be achieved by using anonymous data (like, for instance, in market research aimed at the improvement of services) or by other means, which allow the person concerned to be identified only if needed or requested by the authorities and police forces (such as, for example, but not limited to data on traffic and on the time you spend on the website or your IP address). Decisions about the purposes and methods of processing your personal data and the tools used, including the security profile, are made by TIFA, as personal data controller of the users. This Privacy Policy provides you with all the information necessary to understand how we collect and use the information to identify the users of our website.

Information Collection

TIFA collects information from users at multiple points on its web site. We only collect information that is essential to serve you, present your work to the jury, inform you of your winning, remind you of deadlines or to promote your winning, your company and your work to the public.

Any personal information collected in forms is for our private use only. Phone numbers, mail address, and email addresses will not be sold or distributed to third parties or published online. Information you provide to us For example, we collect information when you register with TIFA for an account, or create a new submission, request costumer support, or leave us a testimonial.

The type of information we collect directly from you include your name, email, company name, address, position, and other contact information. We also require information about your project that is being submitted into the TIFA award program.

This includes:

• Name of photograph
• Photographer and team
• Company Name
• Email address
• Etc…

Information collected by Cookies, web analytics and tracking technologies:

We may use technologies that save cookies to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory that help us to improve your experience on the TIFA website. We may also collect information using web analytics services. These services, such as Google Analytics help us understand how to improve visitor experience on the website.

Where we store your personal information:

Electronic versions of your personal information are stored on our supplier platform located in the US. The servers which we use to provide our services to you depends on the location that you or your organization is based; to make it user friendly and faster. For example, if you or your organization elects for our services to be provided within Europe, then the server used to provide our service to you or your organization will be based within Europe.

Where we use third party service providers to assist us, your personal information may also be stored in accordance with their practices and procedures. We require third parties to respect your personal information and to treat it in accordance with the law.

Use of Information

The information may be used to perform a variety of purposes, including to:

• Promote winners of the TIFA program,
• Remind registrants of the upcoming deadlines,
• Notify winners of their win,
• Send updates, and news regarding TIFA and other Farmani Group related competitions, and select partners,
• Respond, and help with customer service support questions,
• Monitor and analyze trends, usage of marketing effectiveness,
• Prevent illegal activities, spamming and other unauthorized usage of the TIFA website,
• Present relevant advertising to visitors.
• Rights of access, erase and be forgotten

Your rights in connection with your personal information;

1. Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of your personal information and to check we are lawfully processing it.

2. Request correction of your personal information. This enables you to have any incomplete or inaccurate personal information corrected.

3. Request the erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to stop processing personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.

Rules of Content

First and foremost, you cannot list, add, upload or make public any photograph or Content that is not legal, lawful or ethical.

The following Content as well as any related activities, services and or photographs that relate to the following concepts are not only forbidden but also illegal, unethical, harmful: Child Exploitation and Abuse, Harmful to Others or Related to Self-Harm, Malicious and Deceptive Practices, Personal and Confidential Information of Third-Parties and any other context, Content, photograph that does not feel right, and especially not allowed by law. Please kindly note that some restricted photograph, Content we list here are not all-inclusive and you should know, follow and obey all relevant laws when providing Content or putting a photograph to Tokyo International Foto Awards for any reason, including but not limited to listing such for posting or add, upload, list or make any photograph publicly listed or available. The mere fact that you could technically be able to insert, upload or make publicly available a photograph does not mean that you are legally entitled to do so. You must consult with a lawyer or legal counsel if you are not sure whether the photographs or Content you provide are acceptable or legal, especially considering the fact that you completely agree, acknowledge and assume responsibility as well as liability and hold us from any damages and harm that might relate to your listing, and also we remind that posting of illegal, harmful or unsafe photographs could potentially lead to legal action, including civil and criminal penalties.

Certain type of photographs or Content might only be provided by Sellers or providers who might have the necessary legal permits and licenses to manufacture, sell, distribute, advertise or publicize them, and unless specific licenses and government level permits are demonstrated, you are strictly prohibited to upload, add, make publicly available, list for posting any such photographs; these include but not limited to; photographs which could be used for producing an illegal photograph or undertake an illegal activity, photographs that infringe upon others’ intellectual properties or an individual’s privacy (including but not limited to any type of audio, video, biometric, spatial captures or recordings taken without subject’s permission), art works where the name of artist is not available, fake art work, counterfeit, unauthorized copies or reproductions of artwork, photographs that were intended to be mainly used for cheating, creating disruption or disturbance.

Request to be forgotten; we will delete all your personal data from our server.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal information, or request that we transfer a copy of your personal information to another party, please contact us at support@tokyofotoawards.jp

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to another person who has no right to receive it.

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collecting, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us at support@tokyofotoawards.jp.

Where we are providing you with marketing information, you can also change your marketing preferences by using the unsubscribe button at the bottom of our marketing e-mails to you. Once we have received notification that you have withdrawn your consent, we will no longer process your personal information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so.

Sharing and Disclosure of Information

To promote our winners, we share information about their projects with media, partners, and in press releases. We will not share any of your personal information, or information that is not intended for publicity. We require third parties and partners to respect the security of your personal information and to treat it in accordance with the law.

Testimonials

We display personal testimonials of happy winners on our website. With your consent we may post your testimonial along with your name and use these testimonials to provide you with even more publicity and exposure.

Links

This website contains links to other sites. Please be aware that TIFA is not responsible for the privacy practices of such other sites. TIFA encourages our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this web site.

Payment Security

This website uses 256-bit SSL encryption and all payment are processed by Stripe or Paypal. TIFA does not have direct access or store credit card information.

Newsletter Communications

You may opt out of receiving reminder and newsletter emails from TIFA by following the opt-out instructions provided in those emails. You may also opt-out of receiving promotional emails and other promotional communications from us at any time by emailing the TIFA support team with your specific request. If you opt out from the newsletters, we may still send you non-promotional communications, such as notifications of your winning or other important information that benefits you, but this may be affected if you unsubscribed from the TIFA list.

Cookies

Most web browsers are set to accept cookies by default. If you would like, you can usually choose to set your browser to remove or reject browser cookies or to prompt you before accepting such a cookie. Please note that, if you choose to remove or reject browser cookies, this could affect the availability or functionality of the TIFA website.

If you have any questions please don’t hesitate to contact us at support@tokyofotoawards.jp.